Administrative Assistant - Fresh Grads

The Programme 

This role provides administrative support for various tasks, such as data entry, timekeeping, expense reporting, and general assistance to one or more managers within a group, office, or business unit.  
 
This role works under direct guidance and supervision. 

What You Will Do 

• Assist in general administrative tasks and may provide support to Executive Assistant On-Shore. 
• Prepares and maintains basic reports, spreadsheets, and other necessary documents in response to and in anticipation of department’s needs. 
• Prepares, reviews, submits, and tracks expense reports for reimbursements. 
• Enters, tracks and processes departmental expenses and invoices for payment. 
• Maintains and organizes documents in SharePoint and Teams databases for stakeholders, including tasks such as saving, organizing, and creating folders for efficient document repository management. 
• Processes timesheet approval, submission and Oracle Time Adjustments (OTA) (including approvals, transfers and cost center changes) for employees. 
• Format documents as needed for other stakeholders 
• Process and handle Employee Center cases. 
• Inputting data from various sources into computer systems or databases accurately, efficiently, and timely. 
• Conduct online research or other types of research for onshore partners. 
• Reroutes documents to other approvers when necessary. 
• Perform other related projects and duties as assigned. 
• Maintain confidentiality and a high level of professionalism in all interactions and when handling sensitive information. 
• Assist senior administrative colleagues by assisting with tasks such as creating and maintaining basic reports, organize shared files, and other assigned duties 
• Receives guidance and training on well-structured assignments relying on instructions and established procedures.
• Perform and accomplish the responsibilities listed above under direct guidance and supervision of an SME or Team Leader. 

Required Skills and Abilities  

• Candidates must be open for either Early Morning, Morning, Midshift, or Night Shift. 
• Candidates must be open to a hybrid setup (AECOM's Freedom to Grow Initiative). 
• Bachelor’s Degree or at least a year of administration job experience. 
• Experience working in Microsoft Word, Excel, Outlook, and PowerPoint is required. 
• Highly motivated with the ability to function well in a fast-paced environment. 
• Excellent interpersonal, organizational, and communication skills. 
• Strong attention to detail with an ability to deliver accurate documentation and task completion.
• Experience managing multiple and changing demands, details, and deadlines. 

Additional Information: 

• Ability to effectively communicate and collaborate within a specific group of internal and external customers. (Communication). 
• Ability to maintain good customer relationships with the ability to proactively support customer needs and requirements. (Customer Service). 
• Ability to be thorough and meticulous in completing multiple assigned tasks within deadlines and in identifying errors, duplicates, and discrepancies through defined methods. (Attention to Detail).
• Ability to identify, assess, and resolve simple to moderate issues by following defined policies and procedures. (Problem Solving). 

Freedom to Grow in a World of Opportunity: 
 
You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. 
 
You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. 
 
AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too. 
 
Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility.  
 
About Us: 
 
AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management.  
 
On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges.  
 
Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities.  
 
AECOM is a Fortune 500 firm, and its Professional Services business had revenue of $13.1 billion in fiscal year 2022